Event Close Out

Now that your GiveSmart event date has passed, you’re ready to close out your event. Before you request disbursement though, you’ll want to make sure you’ve done the following:

Collect all outstanding balances — If you have unpaid pledges or donations, please contact your donors with unpaid balances to collect funds or you may delete the gifts.
Close your event — You need to toggle your event site from Live to Hidden. Once your event site is hidden, donations can no longer be accepted through your event page. To close your event, access your campaign site. Select View Admin > Settings > Global > Scroll down to Advanced Settings > Site > Visible to Users > Toggle to Hide > Save.

Once those two steps have been completed, you’re ready to request disbursement. When you initiate this process, GiveSmart will cut and send funds collected in ticket sales to Billhighway via check in at least 21-30 days and all donations will be sent to Alpha Phi Foundation in at least 5-7 business days. If you have any questions about this process, contact chaptergiving@alphaphifoundation.org.

GiveSmart Disbursement Request Form

Chapter/School:*
Site ID*
Site ID can be found on the dashboard of your GiveSmart event in the top left box.
Event Name:*
Event Date:*
MM slash DD slash YYYY
Your Name:*
First Last
Email Address:*
Cell Phone Number:*
Are you a Canadian chapter?*
Does this event have any outstanding payments?*
Please provide explanation of the outstanding payment and why they occured?
Additional Questions:
Would you like your advisor to receive a notification for this fund disbursement?
- Yes
- No
Advisor Name:
First Last
Advisor Email:
Email
This field is for validation purposes and should be left unchanged.