Philanthropy Toolkit
We’ve put together this event toolkit to provide you with the tools and resources you need to get started planning your philanthropy. Download, share, and start planning today!
Getting Started
To make the most of your event, make sure to inform Alpha Phi Foundation of your chapter’s planned philanthropy events at least 6 – 8 weeks ahead of time, take advantage of GiveSmart’s fundraising and event management technology, and share your chapter’s successes and lessons learned following your event.
Philanthropy Event Guides
Excited to plan your next in-person or virtual philanthropy event, but not sure where to start? These downloadable PDFs provides an overview of tools, policies, and how-to’s that will help your philanthropy event planning run smooth.
Best Practice Guides
These one-page guides focus on tips and best practices for various topics ranging from Move Your Phi’t events to E-Sports Tournaments. Find what you are looking for quickly and implement new ideas with your sisters.
Submitting Donations
As a best practice, all event donations should be received by Alpha Phi Foundation within 30 days of the philanthropy event. Use the resources below to learn how to submit donations of all kinds, safely collect online donations outside of GiveSmart, order a Card Connect Reader, and more.
Note: Please mail cash and check donations with a completed Donation Cover Sheet for each philanthropy event you host.
Charitable Event Donations & Receipts
For individuals and companies who request information about Alpha Phi Foundation, like the mission, contact information, EIN/Tax ID, or W-9, we encourage you to share this Nonprofit Status Letter with them. For those donating non-cash items (like goods or services), please provide the In-Kind Gift Receipt. For those making a donation through a charitable auction outside of GiveSmart, please distribute tax receipts accordingly using the Charitable Auction Tax Receipt Template.
Event Management Templates
Use the following resources to help organize your event planning, keep you on task, and keep track of your budget, in-kind donations, and sponsorships. Make sure to tailor to fit your chapter’s event!
Marketing Resources
Spread awareness of your chapter’s philanthropy efforts and educate on Alpha Phi Foundation’s programs. Sign up for an Instagram Takeover to organically reach new followers, wear and distribute complimentary Red Dress Pins to chapter members and guests, and add official Foundation logos to your chapter’s digital and print collateral.
Community Contributions Program
Alpha Phi Foundation’s Community Contributions Program allows Alpha Phi chapters to request that a portion of their event proceeds go directly toward a specific Foundation program, chapter-specific fund, or local 501(c)(3) organization with a shared focus in heart health. Please review Community Contribution Program policies and terms of the agreement before completing the Community Contribution request form.
COVID-19 Statements and Resources
Philanthropy Event Postponement and Cancellation Statement (3/12/2020)
Click here to view all Alpha Phi International Fraternity messages regarding coronavirus (COVID-19).