Philanthropy Toolkit

We’ve put together this event toolkit to provide you with the tools and resources you need to get started planning your philanthropy. Be sure to scroll through the entire page – we have lots of resources to help you every step of the way! Download, share, and start planning today!

If you’re looking for the Alpha Phi Foundation Canada Philanthropy Toolkit, please click here!

The Basics

To make the most of your event, make sure to inform Alpha Phi Foundation of your chapter’s planned philanthropy events at least 6 – 8 weeks ahead of time, take advantage of GoFundMe Pro’s fundraising and event management technology, and share your chapter’s successes and lessons learned following your event.

Reminder, in order for your Chapter to qualify for Foundation awards during Leadership Conference, you must officially register your event(s) and complete an event summary for each event.
Both are linked directly below.

• Chapter Event Basics

  A quick before and after guide for all philanthropy events.

  Chapter Event Basics

• Submit Your Event

  Click here to open form in new window or complete below.

  • URL
    This field is for validation purposes and should be left unchanged.

  • We want to celebrate with you, and we do that by sharing your good news with both internal and external communities. To make the most of your event, please submit your events to the Foundation at least 6-8 weeks ahead of time.

  • General Event Information

  • Event Type*
    • Collegiate Chapter Event
    • Alumnae Group Event
  • Chapter/School*
    Alpha—SyracuseBeta—NorthwesternGamma—DePauwDelta—CornellEpsilon—MinnesotaEta—BostonTheta —MichiganIota—WisconsinKappa—StanfordLambda—UC BerkeleyNu—NebraskaXi—TorontoOmicron—MissouriPi—North DakotaRho—Ohio StateSigma—WashingtonTau—OregonUpsilon—WashburnPhi—OklahomaChi—MontanaPsi—South DakotaOmega—TexasBeta Alpha—IllinoisBeta Beta—Michigan StateBeta Gamma—ColoradoBeta Delta—UCLABeta Epsilon—ArizonaBeta Zeta—IdahoBeta Eta—ManitobaBeta Theta—British ColumbiaBeta Iota—West VirginiaBeta Mu—AlabamaBeta Nu—DukeBeta Omicron—Bowling GreenBeta Pi—USCBeta Rho—Washington StateBeta Sigma—UtahBeta Tau—IndianaBeta Upsilon—Oregon StateBeta Phi—WhitmanBeta Psi—San Jose StateBeta Omega—Kent StateGamma Alpha—San Diego StateGamma Beta—UC Santa BarbaraGamma Epsilon—Lake ForestGamma Zeta—Puget SoundGamma Eta—North TexasGamma Iota—Texas TechGamma Kappa—CSU Long BeachGamma Nu—Miami UniversityGamma Xi—Wichita StateGamma Omicron—DrakeGamma Pi—Arizona StateGamma Rho—Penn StateGamma Sigma—Wisconsin StoutGamma Tau—WillametteGamma Phi—Florida StateGamma Omega—Midwestern StateDelta Alpha—East CarolinaDelta Beta—Texas A&M CommerceDelta Gamma—Northern ColoradoDelta Delta—Oklahoma CityDelta Epsilon—IowaDelta Zeta—MarylandDelta Eta—AdrianDelta Theta—Western MichiganDelta Kappa—Wisconsin La CrosseDelta Mu—PurdueDelta Nu—MaineDelta Xi—Nebraska KearneyDelta Pi—Indiana StateDelta Rho—Ball StateDelta Tau—LSUDelta Upsilon—Baldwin WallaceDelta Chi—William WoodsEpsilon Alpha—AshlandEpsilon Beta—ButlerEpsilon Gamma—Sacramento StateEpsilon Delta—Northern IllinoisEpsilon Eta—Old DominionEpsilon Theta—Northern IowaEpsilon Iota—DuquesneEpsilon Kappa—West ChesterEpsilon Nu—DelawareEpsilon Xi—Southern IllinoisEpsilon Rho—UC DavisEpsilon Upsilon—CSU NorthridgeEpsilon Chi—Cal PolyEpsilon Psi—LehighZeta Alpha—Eastern IllinoisZeta Beta—Loyola MarymountZeta Gamma—Santa ClaraZeta Delta—Iowa StateZeta Epsilon—Indiana U. SoutheastZeta Theta—TuftsZeta Iota—VirginiaZeta Xi—ElmhurstZeta Omicron—Johns HopkinsZeta Pi—Case Western ReserveZeta Rho—BentleyZeta Sigma—Franklin & MarshallZeta Upsilon—Washington UniversityZeta Phi—MITZeta Psi—DaytonEta Alpha—New HampshireEta Beta—CSU San BernardinoEta Gamma—AkronEta Delta—CSU East BayEta Epsilon—VillanovaEta Eta—Seton HallEta Theta—San Francisco StateEta Iota—PennsylvaniaEta Kappa—UC IrvineEta Lambda—George MasonEta Mu—MarquetteEta Xi—UNC WilmingtonEta Omicron—Virginia TechEta Sigma—LafayetteEta Tau—SUNY CortlandEta Upsilon—ChapmanEta Chi—Bishop'sEta Psi—Eastern WashingtonEta Omega—TowsonTheta Alpha—LinfieldTheta Delta—CreightonTheta Epsilon—SUNY BuffaloTheta Zeta—Florida TechTheta Eta—Western UniversityTheta Theta—St. Joseph'sTheta Iota—James MadisonTheta Kappa—RochesterTheta Lambda—Central MissouriTheta Mu—HofstraTheta Nu—Appalachian StateTheta Xi—ShippensburgTheta Rho—CameronTheta Sigma—Southern UtahTheta Tau—RensselaerTheta Upsilon—CSU ChicoTheta Phi—Christopher NewportTheta Psi—SUNY PlattsburghTheta Omega—BarryIota Alpha—PepperdineIota Beta—St. Mary'sIota Gamma—University of the PacificIota Epsilon—KetteringIota Zeta—Colorado School of MinesIota Eta—DePaulIota Theta—Wilfrid LaurierIota Iota—George WashingtonIota Kappa—DartmouthIota Lambda—ConnecticutIota Mu—Georgia TechIota Nu—KentuckyIota Xi—DenverIota Omicron—WPIIota Pi—Northern ArizonaIota Rho—ClemsonIota Sigma—Carnegie MellonIota Tau—HarvardIota Upsilon—OttawaIota Phi—St. FrancisIota Chi—YaleIota Psi—North FloridaIota Omega—Ole MissKappa Alpha—UNC Chapel HillKappa Beta—UC San DiegoKappa Gamma—Southeast Missouri StateKappa Delta—Stevens Institute of TechnologyKappa Epsilon—GeorgiaKappa Zeta—McGillKappa Eta—FloridaKappa Theta—BaylorKappa Iota—WyomingKappa Kappa—Angelo StateKappa Lambda—CU DenverKapp Mu - Arkansas
  • Alumnae Community/Area*
  • Event Name*
  • Event Category*
    Choose a category...Red Dress (Brunch, Gala, Fashion Show, Dance)Competition/Entertainment (Mr. Hearththrob, Star Search, King of Hearts)Food-Based (Mac N Phis, Coff-Phi, Restaurant Give Back)Heart Health WeekMove Your Phi't (Run/Walk, Alpha Phifa, Phi Ball)Other
  • If "Other," please explain
  • Event Start Date*
    MonthMonth123456789101112

    DayDay12345678910111213141516171819202122232425262728293031

    YearYear202720262025202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920
  • Event Start Time
    : Hours

    Minutes

    AM PM AM/PM
  • Event End Date*
    MonthMonth123456789101112

    DayDay12345678910111213141516171819202122232425262728293031

    YearYear202720262025202420232022202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920
  • Event End Time
    : Hours

    Minutes

    AM PM AM/PM
  • What time zone is your event in?*
    Pacific TimeMountain TimeCentral TimeEastern Time
  • Please provide a description of your event and how it will benefit Alpha Phi Foundation.*

  • GoFundMe Pro Users & Fundraising Information

  • In what capacity will you be using GoFundMe Pro for your event?
    Please check all that apply.
    • Ticketing/Ticket Sales
    • Event Registration
    • Fundraising/Donations
  • What is your fundraising goal?
  • List at least one chapter member (in addition to yourself) and one advisor who should have admin access to your GoFundMe Pro account. They will be able to edit, update and manage the backend of your event site.
  • Name*
    First Last
  • Role/Position
  • Cell Phone Number*
  • Email*
  • Name*
    First Last
  • Position/Role
  • Cell Phone Number*
  • Email*
  • Your Name*
    First Last
  • Chapter Officer or Advisory role*
  • Cell Phone Number*
  • Email*
    Enter Email Confirm Email
  • Do you have any immediate questions for the Foundation staff?

  Save and Continue Later

  

• Post-Event Summary Form

  Chapters should submit the Event Summary Form for each individual philanthropy they hold that benefits Alpha Phi Foundation. Your responses will help the Foundation better assist chapters in their philanthropic endeavors. This is an opportunity to share your successes, lessons learned, and best practices with others. As you complete the Event Summary Form, we encourage you to use this opportunity to do the following:

  1. Report your philanthropy outcomes to the Foundation
  2. Share success & challenges
  3. Qualify for Alpha Phi Foundation Excellence in Philanthropy awards

  If your event received official approval for a Community Contributions & Chapter Fund Designation, the Event Summary Form must be submitted to request for disbursement of funds to the approved beneficiary.

  ---

  Click here to open form in new window or complete below.

  1Start

  2Planning

  3Audience

  4Goals & Awards

  5Donations

  • LinkedIn
    This field is for validation purposes and should be left unchanged.
  • Post Image
    Accepted file types: jpg, jpeg, png, gif.
  • Your Name*
    First Last
  • Officer/Adivsor Role*
  • Email*
    Enter Email Confirm Email
  • Select your collegiate chapter*
    Alpha—SyracuseBeta—NorthwesternGamma—DePauwDelta—CornellEpsilon—MinnesotaEta—BostonTheta —MichiganIota—WisconsinKappa—StanfordLambda—UC BerkeleyNu—NebraskaXi—TorontoOmicron—MissouriPi—North DakotaRho—Ohio StateSigma—WashingtonTau—OregonUpsilon—WashburnPhi—OklahomaChi—MontanaPsi—South DakotaOmega—TexasBeta Alpha—IllinoisBeta Beta—Michigan StateBeta Gamma—ColoradoBeta Delta—UCLABeta Epsilon—ArizonaBeta Zeta—IdahoBeta Eta—ManitobaBeta Theta—British ColumbiaBeta Iota—West VirginiaBeta Mu—AlabamaBeta Nu—DukeBeta Omicron—Bowling GreenBeta Pi—USCBeta Rho—Washington StateBeta Sigma—UtahBeta Tau—IndianaBeta Upsilon—Oregon StateBeta Phi—WhitmanBeta Psi—San Jose StateBeta Omega—Kent StateGamma Alpha—San Diego StateGamma Beta—UC Santa BarbaraGamma Epsilon—Lake ForestGamma Zeta—Puget SoundGamma Eta—North TexasGamma Iota—Texas TechGamma Kappa—CSU Long BeachGamma Nu—Miami UniversityGamma Xi—Wichita StateGamma Omicron—DrakeGamma Pi—Arizona StateGamma Rho—Penn StateGamma Sigma—Wisconsin StoutGamma Tau—WillametteGamma Phi—Florida StateGamma Omega—Midwestern StateDelta Alpha—East CarolinaDelta Beta—Texas A&M CommerceDelta Gamma—Northern ColoradoDelta Delta—Oklahoma CityDelta Epsilon—IowaDelta Zeta—MarylandDelta Eta—AdrianDelta Theta—Western MichiganDelta Kappa—Wisconsin La CrosseDelta Mu—PurdueDelta Nu—MaineDelta Xi—Nebraska KearneyDelta Pi—Indiana StateDelta Rho—Ball StateDelta Tau—LSUDelta Upsilon—Baldwin WallaceDelta Chi—William WoodsEpsilon Alpha—AshlandEpsilon Beta—ButlerEpsilon Gamma—Sacramento StateEpsilon Delta—Northern IllinoisEpsilon Eta—Old DominionEpsilon Theta—Northern IowaEpsilon Iota—DuquesneEpsilon Kappa—West ChesterEpsilon Nu—DelawareEpsilon Xi—Southern IllinoisEpsilon Rho—UC DavisEpsilon Upsilon—CSU NorthridgeEpsilon Chi—Cal PolyEpsilon Psi—LehighZeta Alpha—Eastern IllinoisZeta Beta—Loyola MarymountZeta Gamma—Santa ClaraZeta Delta—Iowa StateZeta Epsilon—Indiana U. SoutheastZeta Theta—TuftsZeta Iota—VirginiaZeta Xi—ElmhurstZeta Omicron—Johns HopkinsZeta Pi—Case Western ReserveZeta Rho—BentleyZeta Sigma—Franklin & MarshallZeta Upsilon—Washington UniversityZeta Phi—MITZeta Psi—DaytonEta Alpha—New HampshireEta Beta—CSU San BernardinoEta Gamma—AkronEta Delta—CSU East BayEta Epsilon—VillanovaEta Eta—Seton HallEta Theta—San Francisco StateEta Iota—PennsylvaniaEta Kappa—UC IrvineEta Lambda—George MasonEta Mu—MarquetteEta Xi—UNC WilmingtonEta Omicron—Virginia TechEta Sigma—LafayetteEta Tau—SUNY CortlandEta Upsilon—ChapmanEta Chi—Bishop'sEta Psi—Eastern WashingtonEta Omega—TowsonTheta Alpha—LinfieldTheta Delta—CreightonTheta Epsilon—SUNY BuffaloTheta Zeta—Florida TechTheta Eta—Western UniversityTheta Theta—St. Joseph'sTheta Iota—James MadisonTheta Kappa—RochesterTheta Lambda—Central MissouriTheta Mu—HofstraTheta Nu—Appalachian StateTheta Xi—ShippensburgTheta Rho—CameronTheta Sigma—Southern UtahTheta Tau—RensselaerTheta Upsilon—CSU ChicoTheta Phi—Christopher NewportTheta Psi—SUNY PlattsburghTheta Omega—BarryIota Alpha—PepperdineIota Beta—St. Mary'sIota Gamma—University of the PacificIota Epsilon—KetteringIota Zeta—Colorado School of MinesIota Eta—DePaulIota Theta—Wilfrid LaurierIota Iota—George WashingtonIota Kappa—DartmouthIota Lambda—ConnecticutIota Mu—Georgia TechIota Nu—KentuckyIota Xi—DenverIota Omicron—WPIIota Pi—Northern ArizonaIota Rho—ClemsonIota Sigma—Carnegie MellonIota Tau—HarvardIota Upsilon—OttawaIota Phi—St. FrancisIota Chi—YaleIota Psi—North FloridaIota Omega—Ole MissKappa Alpha—UNC Chapel HillKappa Beta—UC San DiegoKappa Gamma—Southeast Missouri StateKappa Delta—Stevens Institute of TechnologyKappa Epsilon—GeorgiaKappa Zeta—McGillKappa Eta—FloridaKappa Theta—BaylorKappa Iota—WyomingKappa Kappa—Angelo StateKappa Lambda—CU DenverKappa Mu - Arkansas
  • Select an event type*
    Choose an event type...Red Dress (Brunch, Gala, Fashion Show, etc.)Move Your Phi't (Alpha Phifa, Phi Ball, Run/Walk, etc.)Food (Mac N Phis, Coff-Phi, Percentage Night, etc.)Heart Health WeekCompetition/Entertainment (Mr. Heart Throb, Star Search, etc.)Jail & Bail (Alphatraz, Cardiac Arrest, etc.)Other
  • Event Name*
  • What type of event did you host?*
    Completely virtualPart in-person, part virtualIn-person
  • Please provide a brief event description*
  • Event date*
    MM slash DD slash YYYY
  • Event website (Optional)
  • Event Photo(s)
    Drop files here or Select files

    Accepted file types: jpg, jpeg, png, Max. file size: 50 MB.
    Please upload a few photos from your event for future Foundation use. If you have a link to a photo gallery or album, please include that below.
  • Event Photo Gallery Link
    If applicable.

  • Has your chapter hosted this event before?*
    • Yes
    • No
  • How did you build on previous events?*
  • Will your chapter host this event again? Why?*
  • Did you use GiveSmart for the event?*
    • Yes
    • No
  • How did GiveSmart make your event successful?
  • How could your GiveSmart experience be improved? What resources would be helpful?
  • What other fundraising platform did you use, if any?

  • How many people attended the event?
    Select an event size...Small (1-99 people)Medium (100-249 people)Large (300+)
  • Who was your target audience(s)?*
    • Alpha Phi alumnae
    • Parents and families
    • Campus community
    • Greek community
    • Local community
  • How did you tailor this event to your target audience(s)?*
  • Which marketing tactic was the most successful? Which was least successful?*

  • What was the goal of the event?*
    • Fundraising
    • Education
    • Both, fundraising and education
  • Did you have a fundraising goal? If yes, what was the goal?*
  • Which activities drove fundraising efforts most successfully? Which were least successful?*
  • Which activities helped to educate others about your cause most successfully? Which were least successful?*
  • Which activities drove fundraising and education efforts most successfully? Which were least successful?*
  • In what others ways was the event successful?*
  • How were you innovative in your event planning, execution or stewardship?*
  • How did you engage your community (local partners, alumnae, parents, etc.)*
  • What resources were most helpful in planning your event?*
  • What advice would you give other chapters who want to host a similar event?*
  • Did you create or use any documents that might help other Chapters succeed that you'd like to share?
    Drop files here or Select files

    Max. file size: 50 MB.
    We'll review and potentially add to a resource library, with credit to your Chapter of course!

  • Sending in Donations

  • Within 30 days of the event, please send all donations with a completed Donation Cover Sheet to:

    Alpha Phi Foundation Inc
    PO Box 7410667
    Chicago, IL 60674-0667

    Please include all individual checks made out to Alpha Phi Foundation in the envelope and convert all cash into a money order made payable to Alpha Phi Foundation. DO NOT deposit all donation checks into your BillHighway account and then cut a single check. Additionally, please DO NOT send cash via the postal service.

    By sending in all event donations with a completed Donation Cover Sheet, you ensure the Foundation can account for all your donations and award proper philanthropic credit.

  • I have read the instructions above and I understand how to send in donations.*
    • Yes, I understand.
    • No, I don't understand. Please have someone from the Foundation contact me and further explain.

  • ---

  • Total Donation to Alpha Phi Foundation*
    The amount provided will help the Foundation staff figure whether they have received all of your chapter's event donations or not. This can be a ballpark number, but please try to be as accurate as possible.

  • ---

  • Did your chapter receive approval for a Community Contribution Grant?*
    • Yes
    • No
  • A portion of event proceeds will benefit a...*
    • Foundation program (i.e leadership, scholarship, women's heart health, etc)
    • Chapter-specific fund (i.e. Beta Mu Leadership Fund, Martha Jarvis Sutton Scholarship, etc)
    • Local and mission-aligned nonprofit (i.e. American Heart Association, Altru Health Foundation, etc)
  • Name of Approved Community Contribution Beneficiary*
  • Please send the check to...*
    The Foundation recommends that chapters present the Community Contribution grant check to the local and mission-aligned nonprofit. Doing so will provide an excellent opportunity to increase your event's exposure to the community and to promote Alpha Phi.

    First Last
  • Address*
    Street Address Address Line 2 City State / Province / Region ZIP / Postal Code AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Country

  

   

• Red Dress Events

  Whether you’re hosting a traditional Red Dress Gala or a Casino Night, this guide will help you plan from start to finish!

  Red Dress Events Guide

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  Click here to order NEW Red Dress pins!

  

• Food-Related Events

  From Coff-PHI Dates to Mac & Phis, this food events guide will ensure your menu is set!

  Food Events

• Move Your Phi't & Fitness Events

  Move those Phi’t for heart health! Whether you’re hosting a classic 5k , Alpha PHI-fa or a pickleball tournament, you’ll score big when following this guide!

  Move Your Phi’t Fitness Events

• On-Campus Events

  Tabling on campus is always a good way to spread awareness about our philanthropy. Or you may be hosting an entire week of events! Check out these guides to ace your campus engagement activities!

  Philanthropy Week
  Tabling Guide